GYHA Board Meeting April, 2021 (ZOOM)

Members Present:  Don Johnson, Jason Burkhart, Amy Glebov, Leslie Johnson, Ashley Puckett, Whitney Nichols, Alex, Sarah, Krista 
Absent: Elena Payne
Guest:  Josh

Board Meeting 

New Business

Learn to Pay
•	47 kids
•	19-20, had 2 drop out, maybe 18 are new
•	Going well
•	Martin may be short on coaches
•	4-5 girls 
•	Covered expenses because a lot signed up, chuck allowed to up numbers 
•	May have 1 more sign up, just moved here

Mites
•	Bought lot of gear for goalies
•	Wed night mite skills session:  going well, 21 sign up, 1 asked for refund, 1 may sign up
•	Sent it to Winston and ended up with 3-5 Winston players
Survey:
•	End of session
o	12 questions, similar to last year, demographics, 10 response 33% response rate 
o	4 from last year, 3 2014, 3 2013
o	Practice/game:  9 agree 1 neutral
o	Fun 9 agree 1 neutral
o	Improved 7 agree/3 neutral
o	Ice time 7 agree /3 neutral
o	Coaches 9 agree /1 neutral
o	Induvial attention sportsmanship 9 agree /1 neutral 
o	Communication manager 9 agree 1 neutral
o	Team manager 10 agree
o	GYHA website 4 agree 4 neutral 2 disagree
o	Board members 7 agree/ 3 NA 
o	Role pf board 8 agree/ 2 NA 
o	Bylaws 9 agree/ 2 NA 

•	Events
o	Qty:  started with 2 from beginning: right
o	Events single game: good
o	Jamboree:  good amount/ 1 too few
o	Pay to play:  none this season: few would have liked it
•	We were only invited to one in Greensville around Christmas, not enough interest 
o	Travel:  happy with distance
•	Charleston was furthest
•	Fees/Jersey
o	1 too high 
o	Jersey much happier with this year
•	Future plans
o	Return to GYHA 5 yes, 4 no, 4 NA
o	THA rec: 2012-2013 2 yes 4 no 
o	Travel:  3 yes, 1 no 
•	Comments
o	3 no response
o	Mini games and practice, goalies 
o	More organized practices, goalies
o	More local games
o	Good transition from Winston
o	No concerns
o	More game and practice plans, goalies in practice, breakouts, mini jams, more ice time playing different team
o	Biggest take away was goalies in practice
•	Thoughts/Questions:  this year was a different year with covid for games/practices.  Mites out two times for covid.  Would like to have more responses.
•	Josh:  Mike and him had a discussion, talked about goalie and feedback and two of them talking, everyone involved did great job, positive 
•	Need more coaching out there, participation with coaches were up and down, need to get parents involved or student coaches willing to do it.  Attendance of coaching was not well.  Finding goalie coach to work with ones that want to play goalie. 
•	Coaches survey: 5 responses from coaching staff
o	Head coach:  3 agree, one neutral
o	Organized 3 agree, one neutral
o	Listened 3 agree, 1 neutral
o	GYHA Board 3 agree, 1 neutral
o	Provided resources 3 agree, 1 neutral
o	Discipline 3 agree, 1 neutral
o	Practice 3 agree, 1 neutral
o	Involved 3 agree, 1 neutral
o	Efficient 3 agree, 1 neutral
o	Ice time use 3 agree, 1 neutral
o	Games/Jam 
•	Involved 2 agree 2 neutral
•	Communication 1 agree 3 neutral
•	Officials: 3 neutral, 1 disagree
•	Josh comments mite program:  nice to have couple of coaches meeting and designate more specific roles to take ownership. Different coaches have responsibilities, designating roles
•	Once a week separate groups, older and upper skilled together and lower early age group, adds consistency and get to know kids
•	Need meeting before and an update to go over players
o	

First Goal
•	On web site, blasted out
•	Ice booked:  July 10- Aug. 14 ,will run 6 weeks, usually sells out within first 24 hours
•	One session 12:00-1:00 pm
•	Sign up they get email from Canes, get fitted for gear and it comes too them.  
•	Sign up is May 1 at 9:00.
•	We will give free learn to play
•	Put stickers on helmet to tell them were they will go next
•	Sign up at 9 will probably sell out by noon
•	Need some advertising and marketing:  girls, boys, and triad
•	Would also like to do Bring a friend day and Try hockey for free day
•	Chuck is interested in this as well, include old girls and new girls and have some ice for try hockey for girls 
•	Ice house does not have snowplow, hopefully by august ice house will be back with full session
•	We do not want to start learn to skate.  We want these people to go to ice house learn to skate.  Gene has gotten some business.  Talked to Mike about doing some skating with kids in mites.
•	If they can skate at all they can go to snow plow 2.  If they are 6 the can go to hockey or snow plow 2.  They can be assessed with private lesson.  Will find out from Nicole
•	Do learn to skate with learn to play.  Martin suggest learn to skate and we do have some overlap.
•	Learn to play:  children who cannot skate cannot participate.  This year has been hard because the Ice house has not had these programs as accessible as in the past.
•	Snow plow 1 is the only one not going on:  Tuesday and sat there is learn to skate and if they can stand up they can go to snow plow 2 
•	They can be evaluated and placed.
•	Week 6 of 8 and then start next session.  A lot of kids on the ice. Next on would start week of May 10.
•	Next learn to play we will take a 2-week break, start June 14.
•	Basic 1 class has 14 or 15 kids
•	Needs to cap classes and numbers are being looked at.
•	Martin could put info in email for learn to skate

Board Elections
•	3 Apply:  Whitney, Krista and Sarah
•	23 votes
•	We have meet numbers, everyone was voted in
•	Issue with Kerri at last Jamboree.  Emailed her and asked her to resign, she has agreed to resign, wishes the best of luck, probably will not have her son at Triad.  Now down to 9 members.  Jason will become THA board member.  He will still be planning on being on meetings.  Elena is off, Whitney term was up, Don term was up, Kerri resigned, Ashley is resigning, dropped 4 added 3.
•	Alex 1 more year, Leslie and Amy- 2 year, Whitney is returning for 1 year, Sarah and Krista 3 years.  Missing 3 spots.  Michelle will be willing to get rid of registrar position.  
•	First thing is pick who wants to be president.  Nominated Alex- he has to decline, too much going on.  
•	Don would suggest Leslie if she is willing for president.  Worried about knowing what to do.  Don will be around and Don will stay on board for 1-year term. He will get a voting right as he was still coming.  Don would like to work on promoting and not work on board side. 
•	 Amy is doing team manager. Coach picks manager and all that has to be done
•	Board has to pick a coach:  would suggest Mike again, but board needs to choose, he need to help.  Don would like to get on ice more too. 
•	Leslie will be President and Don will be mentor:  Nominated: motion Second:  all in favor. 
•	Board can vote people on
•	With mentor hopefully, we can also get some information written down and make/develop a manual.
•	Jason will still start zoom meetings/ do we need to pay for that. Hopefully we can have face to face meetings.  Jason will set up meetings.  Jason will help with registrations.  Class on this.   Need to do class to get it. Got to teach yourself how to set it up.  Biggest thing is money to go right place  
•	Leslie would like Alex as Vice President and he accepted.
•	Board needs secretary:  Takes minutes, issue is sometimes, take to secretary, make sure approved on board then posted.  Krista secretary: motioned, second, all in favor
•	Board needs Treasurer:  Ask Ashley to help for next two months, taxes finishing up taxes and we can find a person.  Taxes due in July.  Hard with Jacob in Charlotte.
•	Gives time to show someone what needs to be done with Financials:  Ashley agreed 
•	Leslie as President:  Don would like to growth side, He will stick on and he can step away if people do want to join the board.  They have to vote don in and motion it.  
•	Supposed to have safesport coordinator, registrar, and other people that may need to be on it.
•	Would anyone like to take over website?  Whitney does facebook.  Can also do the GYHA and Leslie can also do it.  This way we can have multiple access to help.  
•	Leslie motioned for Don to stay on, it was second and all are in favor. Don is added as a one-year term.
•	7 board members:  Ashley and Jason need to send letter to Leslie resigning
o	Leslie Pres.
o	Alex VP
o	Krista secretary
o	Whitney 
o	Amy 
o	Sarah
o	Don 
•	New board members can be voted in at a board meeting
•	Leslie can also have access to facebook page that way they can have two people able to update both pages. 
•	Mites schedule is done through back side for Amy.  The app is were it builds that 

Other	
•	 Alex has not heard anything back from CAHA, probably waiting till meeting to look at it.
•	Amy and Leslie have been looking at closet.  Clean out/organize the closet.  Date and times that we can help with that.  Always need to be organized.  Martin ordered more stuff for children.  We ordered stuff to organize.  We have pants chest protectors, stand up rack elbow pads and gloves.  Leslie had skate holder that looks good.  We have goalie pads for adults, we need to put it on ebay or sell it.  
•	Amy can not look through because of height.  Need step stool.  Need hangers and have some rack that we can set up and the replenish the racks when sizes go. This would prevent digging each time.  Garment racks could be used.   GYHA has Garmet racks and have Jerseys.  Paid rental fee and returned Jersey.  Given some away.  
•	What do we want to do with jersey?  Sell them to parents or just get rid of them.  Adult league teams that have asked to purchase and there is a garmet rack that belongs to organization. 
•	For skates it was like $90 for rack and looked good
•	Always need to be updated
•	Website says learn to play goes to 16.  Is that something we want to change
•	If they do not want to go to rec they should not be in learn to play.
•	We should have an age on learn to play.
•	We have to 15-16 and told one that he has to go to rec league.  You can start playing at any age, so we don’t want to turn people away either.  Make sure we stress from ages defined.
•	There are no where these older children to play. 
•	We do need to move the older kids to rec
•	Learn to play is to move them on and we need to work on that more.
•	New players need to sign up for learn to play first.
•	Need to move people out in order to continue to grow program.
•	Look at wording on website.  We do need numbers to cover ice also.  We are at max right now.  Lets review how that is worded and make sure it is truly about learn to play.
•	Do we need to look at adding an additional learn to play?  Look at sessions and make sure coaches spot back to back.  You need 24 kids to cover cost of ice to break even.  
•	Try hockey for free we pay for ice and hand out sticks so we need funds for that 
•	What options are there and can we fill an additional spot.
•	Slots that we use mon for learn to play is good ice slot wed and fri we should keep consistency year after year is good. Some people like different slot but we should keep these slots
•	If we don’t take wed THA would take it.
•	Don has been involved with board, its all about the kids, supposed to do what’s best for kids.  Make sure what we do is for the kids, not the parents.  Martin is great coach, but he could leave and we need to look at that.  
•	Michelle has been involved for a long time and has done a lot
•	Board is fun and sometimes its hard but it all about the kids. 

Meeting Adjourned